How to Ask for a Job Transfer - Be Valuable
Are You Ready For a Good Change?
Elements of a Job Transfer
Do you need a change of atmosphere in your career?
You may be considering a job transfer for any number of reasons and all your reasons may be good ones. However, you may want to master your current job duties completely before moving on to a similar job that seems improved or different. Several elements present themselves for consideration in your decision to ask for a transfer with your company.
- First of all, in learning your job well and becoming an expert in it, you become a value-added, more flexible employee. You can function better in more scenarios than less well-trained associates. By learning new skills and cross training in other job titles in your own or other departments for your current employer, you can become an invaluable company guru. Your employer will be coming to you for everyday miracles.
- You may have a job transfer in mind for a particular position in another department or company position. First, consider which of these jobs with your current employer offers the largest potential for promotion and further growth. If the new job is more challenging, it can boost your morale. If you can make your current job more challenging, you may earn a raise along with a morale boost.
Become a Transferable Employee
Most importantly, in learning your job well and becoming an expert in it, you become a value-added, more flexible employee.
How Often Is Too Often to Move or Request a Transfer?
Look at your specific reasons for a transfer and ensure that they are good and they make sense. Up until the Dot Com era, it was a certified psychological mark of a personality disorder if an employee switched jobs more often than once every two years.
After that, the IT industry made it usual for employees to change jobs every year to remain fresh and to bring new blood into information-based companies. Changing jobs more often than once a year is currently often a sign of some sort of problem, so it is prudent not to ask for transfers too often.
You cannot job-hop too frequently, even within your own company, because your current or a potential new boss will think that you are unstable and unproductive.
Think carefully about transfers to ensure they match your long-term personal and employment goals. For example, in some transfers, you may go back to the starting level of salary and lose income and seniority, meaning shorter vacations your first year on the new job!
Think carefully about transfers to ensure they match your long-term personal and employment goals.
Reasons to Do It
- Bored? Not challenged on the job? - If this is the case, demonstrate initiative and ask your boss for additional duties and responsibilities. You will be more challenged and may earn a raise!
- Not enough compensation? - Make sure to keep your employment portfolio up to date with your training and accomplishments well noted. Use this information to request a raise during your next performance review, or ask for a "sit down" with your boss to discuss the matter.
- Problem with coworkers or supervisor? - Work things out through channels before requesting a transfer, or the same problems could recur in a new department. However, if the problem is sexual harassment, a transfer is often the prescribed official remedy.
- Want a promotion? - Remember that transfers are often "later" in that they do not constitute promotions or include pay raises. Change solely for the sake of change can be seen as irresponsible. However, one remedy is to join a temporary agency that offers full-time benefits with a selection of changing job venues. Another possibility, for healthcare professionals, it to become a travel nurse or other traveling health professional. They even make more money because they travel.
- Want to work overseas? - That's great! You will need a sponsor made possible through your employer. Check out all the specifics - travel and work visas, passports, etc.
- Is your spouse's employment moving to an area in which your company operates? That can be a blessing. Employers will often work out transfers to accommodate you in this case. However, do not permit yourself to bully or be bullied into a move that is not right for you. You or your spouse can say, "No" and should be respected for it.
- Health Reasons - Do you need a warmer climate in a region to which you can transfer with your current employer? Talk to your boss and HR to make arrangements. Keeping you in a region that harms your health will cost your employers dollars as well as pangs of conscience.
- Education - Can you transfer to a place where a school is located you would like to attend? Discuss this with your employer. Often, there are branch campuses right in your own city that you are not aware of. How about distance learning? Many colleges, universities and vocational schools offer online classes and your employer may even pay for them or reimburse you if you earn a minimum grade level. However, if not, arrange a transfer through your boss and HR if you can.
Communicate Your Desired Transfer
Whatever your reasons or motivations, it's important to communicate your thoughts with your boss and Human Resources regularly so that they can help you make as smooth a transition as possible.
Formal Job Transfer Request
You will need to make a professional written request and justify your reasons for transfering in your letter.
- Begin with your specific purpose for writing - your transfer request.
- Highlight your abilities, accomplishments, and experience with this employer.
- Compliment your employer and your boss as being top notch. Write about your commitment to the company.
- State specifically why you want to transfer and/or advance in the company
- As with your cover letter for your original position, focus on what you can continue to do for the company
Transfer Request Letter
The sample letter below has worked for dozens of my clients.
[HR Director or Supervisor Name]
Dear [HR Director or Supervisor]:
The [department title] Department of [company name] is accepting applications for [job title] and I am submitting my resume for your consideration for a transfer to this new position.
I have worked for [company name] for [number] years, in the position of [job title], and have found a professional and efficient organization with good communications and one that is supportive of employees and their development. At this time, I want to continue to enhance my professional growth with your firm and move my career ahead.
My contribution to the company has thus far included the following achievements that can be used in the new position to good advantage:
These accomplishments and my increasing skills will bring further productivity and profits via this new position with the company. I look forward to continued growth within this company throughout my career.
Thank you for your consideration. I look forward to serving the company in new and ever expanding capacities.
[Insert Signature Here]
[Type Name Here]
This article is accurate and true to the best of the author’s knowledge. Content is for informational or entertainment purposes only and does not substitute for personal counsel or professional advice in business, financial, legal, or technical matters.
Questions & Answers
How exactly should I write a letter to my Human Resources Department to report my line manager for declining my transfer request?
Does your company have a written policy that states that your line manager must transfer you, or is there a guideline for when he/she must grant a transfer? If not, then there is nothing legitimately to report. However, you can contact HR to ask them to consider your request for transfer -- Type out your request in a letter using plain language, and with good grammar and punctuation. Take that letter with you in an envelope to a meeting you will request with an HR representative. State your case politely, ask for the transfer, participate in the discussion, and then give the representative the letter for your file.Helpful 16
How do I respond to a declined transfer request at my job?
Some rejected job candidates do not respond at all, but I don't think this is the best practice.
The best case is one in which you have spoken with your current supervisor and received a verbal OK to transfer, based on good solid reasons that hopefully help the company as well as yourself. Then you would speak with your potential new supervisor and request a transfer. After a verbal OK, you would go back to your current supervisor with a formal written request, which should be accepted. If you receive a verbal "no" to begin with, then going ahead with a written request is likely unwise.
Now, if you still want a transfer after the official verbal or written "no" from your current boss, then you might try making an appointment with that person to restate your case respectfully, but more firmly. In the case in which you want to transfer much closer to where you live, then explaining the costs of transportation might help. You may even need to say that you would be forced to quit because of transportation expenses.
Whatever your need for transfer, explain exactly how the transfer will help both your company and yourself. If it helps only you, then you have less chance of approval.
In the worst case, you would quit and reapply at the other job site, but you would lose your accumulated benefits in doing so and would have to start over. Some companies have a policy which forbids an employee from taking this action, but it is being tested in the courts right now.Helpful 16
© 2007 Patty Inglish MS