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How to End an Email: A List of Sign-Offs for Every Situation

Sam handles a lot of email correspondence and strives to always have the perfect closing.

how-to-end-an-email

Do you ever finish writing a quick message only to get stuck for 10 minutes thinking, “How should I sign my email?” I know I do.

A proper email closing—also known as a valediction, valedictory close, or complimentary close—is the last part a person reads before your name and can make or break their attitude in response.

Maybe you’ve been using the same email sign-off for 10 years and need a change. Perhaps you accidentally gave a “thanks” in response to an email about your cousin’s impending divorce or you’re just not happy with a plain old “thanks” or “sincerely.” If so, this list should give you some new ideas.

Tips on Choosing the Perfect Closing Sign-Off

If you already have an email signature or closing that includes your name and contact information, you might wonder if a valediction is necessary at all. And indeed, in many situations you can go with just your name or initials, especially if your contact information will appear right below it. However, if you included a salutation (e.g., “Hello”, “Hey”, or “Dear”), you should also include a valediction to close the email.

If you are having a hard time deciding, pick something that stands out to you and that won't be out of place in the relationship you have with the recipient. Try to stay close to the tone of the email. A good rule of thumb is to choose something you would be comfortable saying in person.

Classic Email Sign-Offs

  1. [Your name or initials] (ideally followed by a digital signature and contact information)
  2. Sincerely
  3. Thanks
  4. Thanks again
  5. Best
  6. Love
  7. Cheers
  8. Warmly
  9. Looking forward to your reply
  10. Regards
  11. Take Care
how-to-end-an-email

Formal Email Closings

  • Fond regards
  • Sincerely yours
  • Cordially
  • Kind regards
  • Respectfully yours
  • Yours sincerely
  • Yours respectfully
  • Cordially yours
  • With sincere gratitude and appreciation
  • Very respectfully
  • Best regards

Advice for Formal Closings

If you’re writing to a boss or colleague you know well, choose a professional business closing, but don’t choose anything too formal. Reserve formal closings for doing business with people you are not yet familiar with.

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How to End a Business Email Professionally

  1. Best regards
  2. Thanks for your consideration
  3. Kindest regards
  4. I await your reply with interest
  5. With anticipation
  6. Many thanks
  7. Cheers
  8. Respectfully
  9. Keep in touch
  10. I’ll circle back
  11. Good luck
  12. Hope to hear from you soon
  13. Stay tuned
  14. Emphatically
  15. Keep me posted
  16. Looking forward to it
  17. Good work
  18. Solid work
  19. Great working with you
  20. Keep up the good work
  21. Feel free to give me a call
  22. Hoping you can work me in
  23. Hope this helps
  24. Let me know if you have any questions
  25. Let me know what you think
  26. Let me know soon
  27. I’ll let you know soon
  28. Xx [Your name] (e.g. Xx Sam Mendoran)

Tip for Writing Business Emails

Stick to the point when writing business communications. The recipient probably deals with a lot of emails every day, so end the email with a call to action (usually, ask for their reply), and close it professionally. Remember, make it short and sweet.

Informal Ways to End an Email to a Colleague

  1. Wish you were here
  2. See you soon
  3. Be well
  4. Ciao
  5. Can’t wait to hear from you
  6. Hope all is well
  7. Talk soon
  8. Very truly yours
  9. Yours
  10. Your friend
  11. Your pal
  12. Your [relation to recipient]
  13. All the best
  14. Best wishes
  15. Take care
  16. Fond regards
  17. Hugs
  18. Aloha
  19. Hasta La Vista
  20. See you around
  21. Peace and love
  22. Take it easy
  23. Peace be with you
  24. Blessings
  25. Our thoughts are with you
  26. Hoping for your continued blessings
  27. Until next time
  28. Safe travels
  29. Rock on
  30. Talk to you later (ttyl)
  31. Tata for now (ttfn)
  32. You’re the best
  33. Later

How to Close an Email to a Client

Never end an email to a client with "Let me know how I can help." It may seem innocent and accommodating, but clients will feel overwhelmed because they've hired you to do the job and come up with the ideas. Your clients are BUSY people, so don't ask them what they want...tell them what you plan on doing and ask if that plan sounds good to them.

By suggesting a next step, you are moving your client forward in the process, which gives them a sense that you're working hard to complete the project on time or even ahead of schedule, AND you are taking the pressure off of them to decide what to do next.

Tip for Getting a Quick Response

If you are hoping for a response or follow-up, pick a closing that indicates your interest, and use the sentences just before closing to give them a clue as to what type of response you are hoping for.

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How to Close a Thank You Email

  1. Thank you
  2. Thanks for your help
  3. Thanks very much
  4. Thanks for your time
  5. Thanks for pointing me in the right direction
  6. Thanks in advance
  7. Thanks for your consideration
  8. Can’t thank you enough
  9. It was a pleasure doing business with you
  10. Thanks a million
  11. I appreciate your time
  12. With appreciation
  13. Much appreciated
  14. Happy to help
  15. Let me know if you need anything
  16. Let me know what else I can do
  17. Let me know what looks good
  18. Let me know what looks interesting
  19. Stay Awesome
  20. You rock
  21. Rock and roll
  22. At your service
  23. You’re the best
  24. Good job
  25. With gratitude
  26. Undying gratitude
  27. Everlasting gratitude
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Casual and Funny Email Sign-Offs

Only use these if you and the person you're emailing have a close and friendly relationship. These should not be used for formal emails to clients.

  1. May the Force be with you
  2. Live long and prosper
  3. Only you can prevent forest fires
  4. These aren’t the droids you’re looking for
  5. Constant vigilance!
  6. Do, or do not
  7. Just my two cents
  8. Don’t let the bedbugs bite
  9. From the mind of a genius
  10. Peace out
  11. I’ll be back
  12. See ya later
  13. Later alligator
  14. Winter is coming
  15. Watch your back
  16. Remember the Alamo
  17. Stay hydrated
  18. To infinity and beyond
  19. Hakuna matata
  20. Keep on keepin’ on
  21. Stay strong
  22. Signing off for now
  23. That’s all for now
  24. Cheerio
  25. Eat your veggies
  26. Carpe Diem
  27. Onward and upward
  28. Take Care, Comb your hair
  29. May I always live to serve you and your crown
  30. Power to the people
  31. Stopping, Dropping, and Rolling
  32. “No trees were killed to send this message, but a large number of electrons were terribly inconvenienced.” (h/t Neil deGrasse Tyson)
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Email Closings for Business Events or Professional Occasions

  1. Happy holidays
  2. Hope you can make it
  3. Happy New Year
  4. Merry Christmas
  5. Joy and happiness
  6. Laughing all the way
  7. Enjoy your holiday
  8. Enjoy your vacation
  9. Enjoy your weekend
  10. Enjoy your [day of the week]
  11. Have a good one
  12. Have a good time
  13. Have a good day
  14. Have a great day
  15. Stay safe
  16. Hope you feel better soon
  17. Get well soon
  18. Sending you good vibes
  19. Glad you had a good time
  20. Please give them my best
  21. Say “Hi” to them for me
  22. Congratulations again

Final Advice

Stay away from religion. Unless you know your coworker, boss, or client really well and they are fond of religion, I recommend sticking to secular closings. If you know for a fact the recipient of the email is religious or they themselves close their emails with "God Bless," then you can reciprocate that sign-off, but the best practice is to avoid religious closings, just in case it makes anyone feel uncomfortable.

Careful With These

This article is accurate and true to the best of the author’s knowledge. Content is for informational or entertainment purposes only and does not substitute for personal counsel or professional advice in business, financial, legal, or technical matters.

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