Continuous Process Improvement: The Pareto Chart and the 80:20 Rule

Updated on June 6, 2020
LeanMan profile image

I am a trainer and consultant in lean manufacturing, Six Sigma, quality management, and business management.

Continuous Process Improvement

The Pareto chart and the 80:20 rule are useful tools to drive continuous process improvement. If you want your business to flourish and stay ahead of your competition then you need to stay ahead of them in all aspects of your business. A Pareto chart is one tool that you could use to help you stay ahead of the competition. The Pareto chart will highlight the vital few areas for you to target to tackle the bulk of your problems.

The 80:20 rule can help you identify the 20% of the causes that create 80% of the effect allowing you to focus on those vital 20% for maximum benefit rather than wasting your resources tackling the other 80% of the causes for minimal benefit.

The Pareto chart and the 80:20 rule are powerful tools to help you focus your resources effectively for maximum benefit and are very simple tools to use.

History of the Pareto Chart

Vilfredo Pareto discovered his “Pareto principle” whilst studying the distribution of wealth for his works. He found that 80% of a countries land was owned by just 20% of its people. There is some argument as to the origin of his data. It is often attributed as being Italian data, as he was an Italian, however it is more likely that the data was in fact from the UK. This Pareto Principle was further expanded upon by the quality Guru Joseph Juran who applied it across many industrial statistics.

By using quality tools such as the Pareto chart and the 80:20 Rule you can drive continuous process improvement.

Continuous Process Improvement Using the Pareto Principle

Pareto Chart, Continuous Process Improvement
Pareto Chart, Continuous Process Improvement | Source

Data Collection for Your Pareto Analysis

Data can be of almost any numerical type; you could be looking at reject data from a production process, the number of line items supplied by suppliers, the value of stock items, just about any data that can be quantified. Some data that you wish to analyse may already be available within spreadsheets within your business, such as the supplier data mentioned above, but other data such as reject data can be collected through the use of simple check sheets or statistical control charts.

Pareto Diagram

Continuous process improvement using Pareto analysis
Continuous process improvement using Pareto analysis | Source

Plot Your Pareto Chart

The creation of your Pareto chart is very simple:

  • Split your data into about 6–10 class intervals. Class intervals are the categories that you are looking at: for example, suppliers with less than 5 line items, 6–10 line items, and so on through to 50+. Or class intervals can be discrete problem areas, for instance for reject data.
  • Put the actual data against each category and arrange the data in descending order, the top of your chart showing the highest figures.
  • Beside the figures for each occurrence place the percentage of the total and beside that put the cumulative percentage total so that at the bottom of the table the cumulative figure will add to 100%.
  • You can now either plot your chart by hand as shown in the example or use software such as excel to draw your graph for you.

Pareto Chart video

Pareto 80:20 Rule

As already mentioned, the Pareto principle was based on the observation that 80% of the wealth (or land) was owned by 20% of the population. Vilfredo Pareto noticed that this ratio was repeated in many other areas of economics and so he highlighted this 80:20 rule. This was later taken by Joseph Juran who applied this across business to help focus people’s attention on solving the 20% of causes that would eliminate 80% of the problems.

The 80:20 rule is not always the right ratio—quite often we see 95:5, for instance, or 60:40—but the 80:20 rule was the first ratio seen and identified and the one that seems to fit the majority of scenarios. Therefore it is commonly used as a method to identify the few causes that are vital to the majority of our issues. Do not however be put off if what you are seeking to investigate does not fit that golden ratio. More often than not for instance our work is made easier when we find that our stock holdings and other ratios conform more to a 95:5 ratio.

Remember that the original Pareto observation about 20% of the people having 80% of the wealth would today be a ratio that would actually be 1% of the population having 99% of the wealth in the world.

Pareto 80:20 Rule Video

Identify the Vital Few

The whole purpose of our Pareto analysis is to identify what many call the "Vital Few". With the effect we are looking at (Rejects, stock value, poor customers, absent employees etc.) being caused by only a small percentage of the population we are examining we are looking to identifying those vital few on which we can concentrate our actions.

By concentrating our actions on the vital few we ensure that we get the greatest impact from our actions and the greatest return on our investment.

Pareto Principle, 80 20 Rule Examples

The following are some typical examples of the 80 20 rule and why they are important.

  • 80% of your rejects are caused by 20% of the causes, so tackling this 20% will eliminate the bulk of your problems.
  • 80% of the value of your stock is made up by 20% of the quantity, so if you need to reduce your stock value to free up cash you identify the most efficient way to spend your time.
  • 80% of your profit comes from 20% of your line items, so the remaining 80% are not as important if you have to prioritize your production or decide which to phase out.
  • 20% of your suppliers supply 80% of your goods, so if you need to work on supplier development these are the ones to work with first.
  • 80% of your sales come from 20% of your clients, so who do you focus on?
  • 80% of time off work will come from 20% of your employees, so you know which to spend time with.
  • 80% of your time on this website will be spent looking at only 20% of it’s content, maybe?

Only 20% of your time is spent doing 80% of your work, break your day down and check! You may surprise yourself and find out how inefficient most of us are in our working day. I have done this exercise with a number of people over the years and typically only 5% of their working day produces 80% of their output! We all have some room for improvement, including me!

Pareto Principle Video

Continuous Process Improvement Tools

Continuous process improvement is something that we all hopefully aspire towards, in fact without it we will eventually lose ground to our competitors and lose our business. Every business must innovate and improve its service, its products and its performance if it wants to survive.

Pareto analysis and the 80:20 rule are very powerful tools but like most tools, they are best used in a planned manner and in conjunction with other tools. This is why you will need to have a well-planned program of continuous process improvement based around a framework such as PDCA (Plan, Do, Check, Act) that ensure that you apply the right tools in the right place to the right issues.

Pareto analysis is best used for analysis of bar charts and other methods of data analysis and you can use tools such as brainstorming and fishbone diagrams to come up with solutions to the problems that you highlight. You can discover about these various tools and how to implement them with Pareto and the 80:20 rule by reading; the seven quality tools.

Continuous Process Improvement Tools

Pareto Charts, 80:20 Rule
Pareto Charts, 80:20 Rule | Source

This article is accurate and true to the best of the author’s knowledge. Content is for informational or entertainment purposes only and does not substitute for personal counsel or professional advice in business, financial, legal, or technical matters.

© 2010 Tony


    0 of 8192 characters used
    Post Comment
    • LeanMan profile imageAUTHOR


      9 years ago from At the Gemba

      Thank you for commenting Nikipa, not so much research as stuff that I live and breath every day in my work.

    • nikipa profile image


      9 years ago from Eastern Europe

      Great research! Thank you for sharing!


    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at:

    Show Details
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the or domains, for performance and efficiency reasons. (Privacy Policy)
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)
    ClickscoThis is a data management platform studying reader behavior (Privacy Policy)