"Take Minutes": NVQ Personal Statement

Updated on June 9, 2017
livingsta profile image

Livingsta shares her positive experience in business administration, customer service and education.

Minutes are short notes that I take during a meeting or a discussion. I record them so that we do not miss out on anything that was discussed or agreed in a meeting. Minutes are officially approved by the chair and kept as a record that belongs to the organisation. They can help with any investigations that take place in the future. They also provide a record of what decisions were made at the meeting and who is going to act on them.

Minutes are always short and plain, written in simple language, because they have to be circulated or accessed by people with different levels of standards in that language, in my case English. Anyone who was not able to attend the meeting and who needs to know what happened in the meeting will be benefited by simply written minutes.

I organise and prepare for the meeting by gathering information for the agenda, agreeing the items to be included on the agenda with the chair, circulating the agenda with supporting papers, booking the meeting room, informing those involved of the date, time, venue and purpose and by organising refreshments. I also have details of any visitors, and any apologies needed for the meeting.

I have the agenda in hand and all the necessary notepads and pens ready for the minutes. I listen carefully to the discussion, and write the important points down.

I am constantly communicating with my chair as the meeting proceeds, making sure that the agenda is followed as discussed and approved. Rarely, due to some unavoidable circumstances, the agenda will have to be changed or followed out of sequence, but the attendees will be made aware of the change and the reason for it, to avoid confusions. I also make sure the chair summarises important points, and any decisions taken are agreed with by the attendees, taking into consideration any conflicts of ideas. I make sure also that actions are drawn for each item on the agenda.

I concentrate on writing down what has been decided and who is going to do it. I give each item a separate heading and try to write up my rough notes soon after the meeting. I make sure that the minutes are accurate, methodical, grammatically correct and concise, and written in plain, easily understood language. I make sure they are consistent in their form and content and concentrate on the decisions taken. Minutes are also written up in an agreed format according to the agenda items, with neat headings wherever necessary.

After writing down the minutes, I take time to review them and run them by the chair for approval and for any necessary changes, before I circulate them to the necessary members. The minutes are distributed as a protected document via email to the necessary members of staff. I make sure that any actions that need a follow up are dealt within the required time frame.

The minutes are stored on the hard drive for future reference. They serve as a record for any person that will take over any positions in the future, for reference purposes.

P.S: On a kind note, please do not copy anything submitted here and display it in your file. This has been published here, purely to help you gain an idea understanding of what they expect you to write and how you have to write. When you prepare your own files, you will have to relate to your own work area and organisation and stick with it. Thank you for your co-operation.

Questions & Answers

    Comments

      0 of 8192 characters used
      Post Comment

      No comments yet.

      working

      This website uses cookies

      As a user in the EEA, your approval is needed on a few things. To provide a better website experience, toughnickel.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

      For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: https://toughnickel.com/privacy-policy#gdpr

      Show Details
      Necessary
      HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
      LoginThis is necessary to sign in to the HubPages Service.
      Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
      AkismetThis is used to detect comment spam. (Privacy Policy)
      HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
      HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
      Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
      CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
      Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
      Features
      Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
      Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
      Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
      Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
      Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
      VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
      PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
      Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
      MavenThis supports the Maven widget and search functionality. (Privacy Policy)
      Marketing
      Google AdSenseThis is an ad network. (Privacy Policy)
      Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
      Index ExchangeThis is an ad network. (Privacy Policy)
      SovrnThis is an ad network. (Privacy Policy)
      Facebook AdsThis is an ad network. (Privacy Policy)
      Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
      AppNexusThis is an ad network. (Privacy Policy)
      OpenxThis is an ad network. (Privacy Policy)
      Rubicon ProjectThis is an ad network. (Privacy Policy)
      TripleLiftThis is an ad network. (Privacy Policy)
      Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
      Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
      Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
      Statistics
      Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
      ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
      Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)