Audrey Howitt has been a licensed attorney in California since 1990. Her expertise is legal research and writing.
How to Interpret Legalese
Feel like you need to go to law school just to understand basic legal documents? You're not alone.
We all need to deal with legal documents from time to time. Business contracts, wills, trusts, contracts for the sale or purchase of a home, terms of service agreements on websites, privacy policies, arbitration clauses, renter's agreements, and wavers are just some of the documents that we encounter regularly.
We agree to legal terms all the time—often without even realizing it. We use a website without reading its terms of service. We sign a waiver agreeing to binding arbitration instead of litigation. We sign an agreement that allows investigation into our background without limitation for a new job.
We sign, we sign, and we sign. We agree—oftentimes time without reading the document. Here's a tip: never sign without reading. In California, the law states that if you sign, you are deemed to have read the document that you are signing.
If a legal document comes your way, here's what to do.
Read Everything First
You must take the time to read the documents you are presented with. Legal documents all contain clauses that are similar from document to document. All rental agreements will contain clauses that set out the property being rented, the length of the rental term, and the costs involved. Contracts for the sale of real property are similar, but usually contain additional legal clauses beyond those outlined above. But from state to state, these contracts for the sale or purchase of a home are remarkably similar.
As you read legal documents, you will begin to notice the similarities between them. All legal documents contain "boilerplate." Boilerplate is a slang term that refers to common provisions in legal documents. Lawyers pull these provisions out and insert them as needed into all sorts of documents. These provisions will govern how the document will be used and how it will be interpreted in case of a legal dispute, so it is important to read and understand all the provisions in a document, including all of the boilerplate.
Common Boilerplate Terms and What They Mean
Jurisdiction: In case of a legal dispute, jurisdiction is the city, county, state, or country that is designated as the location in which a lawsuit may be filed. It is important to know when you are consenting to a shift in jurisdiction from the state you are domiciled into another state or country.
Choice of Law: This is similar to jurisdiction. This clause states which state or country's legal rules will be used in the resolution of any dispute between the parties.
Terms of Payment: These provisions will dictate when and how payment is to be tendered and accepted. These are common in most sales and service contracts.
Severability: This clause allows a court to cut out and ignore any illegal term that the contract may have in it and still allow the court to enforce the remainder of the valid clauses in the agreement.
Notices: This clause directs how all legal notices between the parties are to be handled, and it also may dictate when those notices are deemed to be effective. Must the notice be in writing? Must it be sent by U.S. Mail? Is it effective when sent or when received? These are important differences, and notices must adhere to this format to be legally effective.
Entire Agreement: Often a contract will contain a clause that states that the written agreement is the entire agreement and that there are no oral agreements outside of the written agreement. This is important and prevents an assertion that the parties agreed to something else orally.
Waiver: This clause allows the parties to give up certain legal rights such as the right to sue. It is contained in all arbitration clauses. When you sign a binding arbitration agreement, you give up the right to sue in a court of law. These clauses are very common, but many people do not realize what they are giving up when they agree to them. Our Constitution guarantees the right to access the court system. By signing an arbitration clause, however, you give up that right. Big business has pushed this waiver into most contracts. Know what you are giving up or argue against the insertion of the clause.
The last time I signed a contract (after I read the entire contract), I made sure that the other party answered all of my questions regarding each provision. If I didn't like the answer, we changed the terms. Not all contracts are negotiable in this way, but many are. Do not be afraid to ask all the questions that you need to fully understand the document and its implications.
The Bottom Line
- Read everything
- Ask questions
- Understand each term and its implications
- Negotiate for change
- Sign only when you are happy with the document.
This article is accurate and true to the best of the author’s knowledge. Content is for informational or entertainment purposes only and does not substitute for personal counsel or professional advice in business, financial, legal, or technical matters.
Audrey Howitt (author) from California on September 12, 2017:
Thank you Martie!
Audrey Howitt (author) from California on August 25, 2017:
Thank you Susan!
Audrey Howitt (author) from California on August 24, 2017:
Hey Bill--thank you!
Audrey Howitt (author) from California on August 24, 2017:
Thank you whonu!
Martie Coetser from South Africa on September 19, 2016:
Important information! Understanding every clause in a legal document is essential.
Audrey Howitt (author) from California on September 06, 2016:
Mike---it is important that we stand up for our rights I think--so good for you!
Deb Hirt on September 06, 2016:
More often than not, a contract is written with the best interests of the writer or agent. Beware.
Frank Atanacio on August 31, 2016:
Thank you Audrey ( Legal Zoomer you ) for this useful bit of information..:)
Chitrangada Sharan from New Delhi, India on August 26, 2016:
Very useful and informative hub though a little different from what you normally publish! But I like the change and you have excelled in this as well.
Some of the points I knew but thanks for the details I was not aware of. I always find reading legal documents too complicated for me.
Thanks for sharing this helpful article!
Faith Reaper from southern USA on August 25, 2016:
Important and helpful article, Audrey.
I'm guilty of not always reading the fine print on my personal, which is certainly not wise, and I am a paralegal to boot!
It is a tedious task, but one that one really needs to take time to do.
Thank you for sharing this useful information.
Audrey Howitt (author) from California on August 25, 2016:
Good for you Flourish!!
Ruby Jean Richert from Southern Illinois on August 25, 2016:
Important information Audrey. What do you think about this? When I bought my last home I hired an attorney to make sure everything was in order. After everything was signed and agreed on the seller and I signed the papers. After a few months I read the LONG record and saw that the seller had kept the oil and gas rights, now, I'm sure I am not sitting on a rich oil field, but I thought the attorney should have mentioned it, do you think so? Thanks again my poet friend..
Susan Deppner from Arkansas USA on August 25, 2016:
Great information and advice! My husband reads all the small print, which drives people crazy when they're trying to get him through a pile of papers. A recent case comes to mind, when he had a minor outpatient surgery. It's obvious that the admissions clerks are used to people just signing on the proper line and moving on to the next one, sign and repeat. He makes them wait while he reads (he is a fast reader). Another recent example was when we bought a new car. Do you know how many documents there are to sign when one buys a new car? I'm very thankful that he has the patience to do all that reading because, unfortunately, I don't.
Nithya Venkat from Dubai on August 25, 2016:
Great advice, to never sign anything before reading and fully understanding the implications. Learned about Common Boilerplate Terms through your article. Thank you for sharing and looking forward to more.
Rachel L Alba from Every Day Cooking and Baking on August 25, 2016:
Hi Audrey, You brought out a lot of things I never thought of. My father used to always say read before signing. I am a lazy reader and will skip over sentences. Not a good idea after reading your hub. Thanks for sharing this information. You enlightened me.
Blessings to you.
Bill Holland from Olympia, WA on August 25, 2016:
What an interesting article from my favorite poet. I didn't see this one coming. LOL Valuable information, of course......it's just interesting to see this type of article with your name on it. :)
FlourishAnyway from USA on August 24, 2016:
You and I sing from the same book of song. I have cancelled credit cards because of their new terms, I read all the 8 pt. but important health information on the inserts that come with my medications (incidence rates of side effects, contradictions for prescribing the medicine, etc.), and I have crossed out language on forms that were given to me and marked "refused to sign without modification as noted above.". Sometimes you will find shocking things if you read closely, especially the hospital documents.
whonunuwho from United States on August 24, 2016:
Well done and very informative. We can all use this as a guide in the future. whonu
mckbirdbks from Emerald Wells, Just off the crossroads,Texas on August 24, 2016:
Plenty of good advice. More often than not the individual does not take the option to negotiate. I have read many a contract and advised not to sign unless a clause or two were taken out.