Are You Creative but Disorganized? Help Is Here!
Sometimes, being creative doesn't work well with being organized. Organizing, prioritizing and sorting out the important from the less important will help you be more efficient. When you are done reading about how to organize and put it into practice, it will be easier to keep things organized—no more searching for important parts of a project or losing pieces that you need to complete one.
This is the best system to organize your home office and business projects. Even if the projects are your hobbies, you will benefit from following this information to organize any creative space.
Supplies Needed to Organize Your Projects
- Notebook or paper
- Day planner or pages supplied here.
- Pen and highlighters (pink, blue, yellow, green, etc.)
- Sticky notes
- Tab sheets to print labels
- File folders and tabs
- Clear project protectors
- Binder, coded for easy viewing
- Tacks or pins and paper clips
- Program for e-files
- Scanner or printer
- USB or storage card
- Bankers' box for project storage, or a plastic bin with a lid
- Image board (optional)
Quick Guide for Setting Up Projects
- Number each page according to importance and due date.
- Use a color code system. Highlighters work well for color codes, or use colored tabs.
- Decide if you have too many projects; scale back or put some on hold if needed.
- For larger projects, use a file or tab folder.
- Projects that make income should be under your important projects.
- Include images; they help you envision the whole process.
- Make a reminder and set up a schedule with a calendar.
How to Mark Project Tabs and Files With Colour Codes
Follow these steps for colour coding and organizing:
- Use coloured stick tabs or tags. If you have a printer, you can print the folder tabs.
- Text or write on each folder tab.
- Use a coloured highlighter to prioritize.
- Match the colours used to their content form.
- Coloured pop-up tags are good for making notes. Use the same color as you did for each project. This saves you time when adding info to the main project file.
- For multiple-file large projects, use a bankers' box and file in coloured tabs under the entire project. Mark the box using the same colour you used to mark the files.
Sample Table for Setting Priorities
Project Name & Priority Number
Colour Code Choice
Why You Should Prioritize and Plan
An idea without a plan
Is like a dream without goal.
One piles up on your desk;
The other clutters up your mind.
Sort through it and organize it all.
Your plan will lead you to the goal.
Dreams and ideas will become your reality.
Include a To Do List
Set your mind at ease and use a to do list. This will allow you to organize and prioritize, without spending a lot of time thinking about what to do next. Once you have gone through and set your project priorities, the to do list will be easy.
To keep organized, use the to do list everyday; it will become a habit. The to do list should include all things you need to get done, not just the projects you are working on. To customize the forms shown in this article, go to One Note or your office program and change them to suit your needs.
Once you start to use a list, you won't believe you ever survived without one. Organizing, prioritizing and getting the project done will be easier than ever before. Make sure you add a to do list to every folder. Take it out and fill it in while setting time for that project.
Image Boards Work Well for Visual Projects
Most creative people are visual. Making a image board can help you gather all information for each project. You can use cork board or a fabric-covered board. Either will allow you to pin or tack all parts of the project you are currently working on. Examples of items you might add include photos, thoughts on sticky notes, or colored paper and fabric. Whatever is part of that project gets added to the board.
When all your ideas are there, you sort out the project. Then you can complete it and file it all together with the colour code system and file box, depending on how big the project is. A binder with file folders and tabs works well for smaller projects.
Using Electronic Folders and USB Drives
If you do all your projects online, file them together in an electronic folder, colour code it and add the project name. If the file is large, use a stick or USB drive for storage and keep your computer clean and running smooth. You can also scan items and add them to the proper file.
Organizing everything this way makes projects easy to find and add information as it's needed. If you are filing and organizing your business this system will help you too. Everything you need to present a project to a customer will be at your finger tips.
Whether You Use a Printer or Scanner, Prioritizing Works
Whether you are scanning to add to a computer data base or printing papers to file your projects, you will be more organized. The day will go smoother and everything you need to do will be lay-ed out. It may seem a bit daunting, but once the organizing and prioritizing is done, the rest will be easy. Some scanners are only a small bar and more convenient then the one you see hear.
For Computer storage use a USB and download the forms and list I have provided. Use a program like I have suggested and you can add or remove any information you want. All the information you need to complete any project will be easy to access, file and complete. Below is a list of suggested programs that make life easier.
Going Paperless? Use Electronic Notes Instead
Here are a few helpful online programs:
- Notes on a mobile device, basic lists and notes you can check from anywhere.
- To Do List, allows you to add and check off lists as you complete them.
- Calendars and Reminders, used to set up dates and send reminders.
- One Note, used to create different tables, graphs and note pages.
- Microsoft office and slide presentations.
- You can also import photos and add them to your project files.
This article is accurate and true to the best of the author’s knowledge. Content is for informational or entertainment purposes only and does not substitute for personal counsel or professional advice in business, financial, legal, or technical matters.
© 2017 Terrie Lynn