How to Properly Format and Self-Publish Your Book

I have personally created and published five paperback books using the self-publishing methods that I'll explain in this article.

I'll teach you how to self-publish your own book, including:

• Proper page layout using Microsoft Word,
• The best fonts for your book,
• How to design your cover,
• and methods of distribution.

I had published with Lulu.com and with Amazon's Kindle Direct Publishing (KDP), which was formally Create Space. They both are platforms for self-publishing, and they have all the necessary tools to help make the job easy.

You can correctly format the pages with a good word processor. I use Microsoft Word, which has the necessary features that help you create a "print image" of the pages of your book exactly as you want it to appear in the final printed form. I'll explain all this in detail below.

Once you have everything done, you can upload your book for publishing. There's no fee for this. You only pay for printed copies. This is known as Print-On-Demand.

CreateSpace has been replaced with Kindle Direct Publishing (KDP), which now provides combined tools for both paperback books and e-books.

You can import your Microsoft Word document, and all the formatting is recognized for a paperback book.

As for Kindle, a new tool that makes it easy to create a finished manuscript is Kindle Create, a downloadable application. It’s available for both a PC and a Mac. This app makes things a lot easier to accomplish. For example, you can format text with styles and themes, build a Table of Contents, add, align and resize images, and much more.

Microsoft Word is an excellent tool for creating an actual print image of the pages of your book. It lets you set the page size, margins, fonts, font size, etc. So you can concentrate on writing your book and Word takes care of the formatting.

Font Style

The suggested font to use for the main text of your book is 12pt Times New Roman. Don't play around with using exotic fonts as you may have trouble with printing. Some fonts don't reproduce as expected in the final print process.

Headings should be larger. I use 18pt to 24pt, depending on how much text is in my headings. You can experiment with that to make your headings look pleasing to the eye. The text for headings should be a Sans Serif font. That means they are block letters. They are without (sans) the curvy lines (Serif) like that of Times New Roman.

Note that Serif is easier to read, as the curves tend to let the readers eye flow easier. But headings do not need this. On the contrary, you want headings to stand out.

So use a "San Serif type" for headings. A good example is Arial, although you can use Tahoma or Verdana too. These are all very common, and you won't run into any issues with it looking different in the actual printed book than it looks on your screen.

Page Formatting and Setup

Page Setup is an important part of setting MS Word to format the pages properly to fit the size you plan for your book. The most common size for books to be sold by retail stores is 6" by 9". So I'll give you the specs for that.

You want to have almost a one-inch margin on the top, bottom, and sides. This white space allows for errors with cutting pages for binding as well as leaving enough room so that the text on your pages does not seem to become clustered.

You also want to allow a little more room towards the spine. This is called the gutter. Its purpose is to compensate for the spine when opening the book, especially in thick books. Otherwise, the text may be hard to see near the spine without flattening out the book, which can cause damage to the binding.

So how do you specify all this?

In MS Word, click the "File" link and then select "Page Setup" from the pull-down list. You'll see all the fields for these settings, as shown in the following screenshot image.

In the above example, I have set all margins to 0.9" and I added 0.2" for the gutter.

You can also set the position of the header and footer. Since the top and bottom white-space is almost an inch according to my settings, I allow the header and footer text to fall right in the middle of that space by setting it to be 0.5" from the edge as shown in this image.

Make sure you set the checkmark for "Mirror margins." That will make it handle the gutter on the left or the right depending on if it is an odd- or even-numbered page, respectively.

Also, apply the settings to the "whole document," so your settings are uniform throughout your book.

Set Page Size

You need to have a minimum of 32 pages for a 6x9 size book. The max is 740 pages.

Other book sizes have slightly higher minimum page count requirements.

But if you want to have global distribution for sale in retail stores, you need to use a 6x9 book. So let's concentrate on that.

Page Arrangement

If you are making a book for your own enjoyment, then the page positioning does not really matter, and you can do what you want.

But if you want to make your book available for distribution and possibly sell in bookstores, then you need to follow strict rules. There are specific requirements. Here’s a list:

1. The total number of pages in your book needs to be a multiple of 4. So add blank pages if you don't end up with this.

2. The last page needs to be blank on both sides to allow for retail markings that are automatically printed on that page. That can be considered the last two pages.

3. The first page is for the title only. The reverse of that page should remain blank.

4. The next page is the description page, which shows the title and more info about the book, such as author name, publisher name, a short description, etc.

5. The reverse of the description page is the copyright page, and its proper layout is critical. I'll explain the details below.

6. Then comes the table of contents as a right-hand page. This is optional and can continue on as many pages as required. MS Word helps place the proper page numbers in here for you when you use its tool.

7. You may want to include a Foreword on the next right-hand page.

8. You may want to add an Acknowledgements Page after that, again on the next right-hand page.

9. Finally, on the next right-hand page, you can start the content of your book. I like to start all chapters on a right-hand page, although this is not a requirement.

Individual Page Titles

I also like to stick with a rule of placing the book's title on the top of every even-numbered page (left-hand page), and the chapter name on the top of each odd-numbered page, except for the first page of the chapter where you probably have it anyway.

MS Word has a feature to propagate the even and odd page titles throughout the entire book for you. You need to specify that the headers and footers should be different on odd and even pages, as I've done in this sample screenshot:

Notice how I checked off "different first page." That allows you to make the first page of each chapter different. I prefer not to display the chapter name in the title field on the first page of each chapter because I already have the name in big letters anyway on that page.

Remember to use chapter breaks at the end of each chapter to make all this work properly.

MS Word also can create an index for you. If you decide to include an index, you should place it at the end of your book.

The use of MS Word is not the subject of this discussion. And you may be using another word processor anyway. So I suggest you learn the features and use the power of the program you use to get the most advantage out of it. It'll be very much worth your time.

If you are creating a manuscript to send to a publisher, they usually have strict rules about double-spacing. Editors require that extra spacing to write edit comments.

However, when you are creating your own print image of the pages, you need to set the line spacing as it will appear in the printed book. Standard line spacing for a book is 1.5.

One can adjust the resulting number of pages by changing the line spacing. However, consider the fact that white space makes it easier on the eyes. So you don’t want to reduce the spacing too much.

If you have a thick book and you want to control the cost, tighten up a little on the line spacing without going to an extreme that makes it hard to read.

Thanks to a question from one of my readers in the comments, I added this info.

Using my suggested format of margins that are almost one inch, 12pt fonts, and a 6x9 book, you should average about 280 words per page. You would have a book with 100 pages if you wrote 28,000 words.

The number of words per page is highly variable. My book had a few pages with as many as 340 words.

Many things influence the number of words per page.

• Average word length
• Formatting and white space
• Number of paragraph breaks
• Inclusion of images

You can get more words on a page by making the margins smaller, but there are reasons for using the values I recommended. People find it easier to read when their eyes can rest.

The extra white space helps. If you fill a page from top to bottom and left to right with words, it becomes overwhelming to read. That's why it's crucial to leave white space all around the text.

If you have a large book, you may think that you want to use a smaller font to keep the cost of pages down. But keep in mind that the 12pt font is easy to read. So judge wisely if you plan to use text with smaller fonts.

The copyright page contains specific copyright information. It goes behind the description page as a left-handed page.

See my example page below as you follow along. The title is on top. Below the title is your copyright notice. Below that, you can list some tags that indicate the subject matter of the book.

Below that is a short explanation of your rights and reproduction limitation.

Below that is an optional Library of Congress control number. I suggest you apply for that, as I did with my book. You can apply for a Preassigned Control Number (PCN) at www.loc.gov/publish/pcn/. They explain the process of applying for a PCN on their site.

Below that you should list your ISBN if you already have it. When you purchase a distribution package from Lulu, they will give you one. Amazon's Kindle Direct Publishing (KDP) also assigns an ISBN. You need to go back and edit your book to include it on your copyright page.

At the bottom, you should mention where the book is printed, such as “Printed in the United States of America.” But only include this if you limit the distribution to that which you mention.

Below is the copyright page that I used in my book. You can follow the same layout and replace everything with your own information.

If you don't feel you are very good with artwork design, Lulu has online tools that help you create a cover.

You can select from a library of sample art for your cover background design and then position your title, subtitle and author name where you want them to appear. You can choose the color and font of the text as well.

You can also enter text to appear on the back cover and the spine. Lulu will put all this together to create the print image of the entire cover.

KDP includes a useful online cover designer. You can use it to quickly make your own front and rear cover for your paperback book.

• You can upload your own image or select one from their content.
• Tools are built in to help format the text of the summary and author bio.
• Formatting of the title and subtitle is a breeze on the front cover.
• Placement of your author image on the rear cover is easy too.

The only thing I find that is awkward is the auto-formatting on the rear cover. You need to pay close attention to the final arrangement of text and make adjustments before going on to the next step.

If you are into designing your own artwork, you can create your cover with any good paint shop software and upload the front and back covers.

That's what I did with some of my books. Three useful software editors are:

1. Corel PaintShop Pro
2. Adobe Photoshop Elements
3. Jasc Paint Shop Pro Studio

Both Lulu and KDP help with completing the spine of your book. Based on the thickness of the book (number of pages), they automatically determine what font sizes you can use on the spine. They give you a choice of a few that will fit properly.

If you do decide to upload your own artwork, you will need to create ready-to-use files for the front and rear covers in the proper format. You've got to do this right, or it won't fit. Here are the specifications you need to use for your cover image files:

• Must be JPG, GIF or PNG.
• Must be 300 dpi or better.
• Add a quarter-inch to allow for bleed—1875 by 2775 pixels for a 6x9 book.
• May be color or black and white.

Lulu has three options for the cover of your book, Paperback, Casewrap, and Dust Jacket.

1. Paperback is soft covered and can have three kinds of spines. See below.
2. Casewrap has the cover image printed right on the hard cover.
3. A Dust Jacket Cover is a separate paper cover around the hard-covered book. Cover art is printed on the jacket. The jacket has flaps that wrap inside the front and rear covers. Short text info can be printed on the front and rear flaps.

KDP offers two types of paperback covers.

1. Matte Finish
2. Glossy

I discovered that glossy finish gets smudgy, so I prefer the Matte finish.

Spines on a hard-covered book can have text printed on them, such as the book's title and author name. Lulu calculates the width of the spine automatically based on the number of pages in your book.

Three different types of spines can be selected for a paperback book as listed below. Only the perfect bound books can have text printed on the spine.

1. Perfect Bound - Glued flat spine. You can place some text on this.
2. Coil Bound - Useful for books that require an opening flat, such as workbooks.
3. Saddle Stitch - Stitched thread holds the book together.

KDP does not have hard covered books. Their paperback books only have one type of spine, perfect bound.

The title and subtitle are placed on the spine, and you can change the fonts if you don't like the default. The size of the spine is calculated automatically based on the number of pages. If you have less than 100 pages, the spine is too small for any text.

If you publish with Lulu, you can purchase one of three packages, depending on the type of distribution you want to have.

1. MarketREACH Distribution: This makes your book available on Amazon in addition to Lulu's site, the cost is a reasonable $25.
2. ExtendedREACH Distribution: This lists your book in databases in the US and the UK.
3. GlobalREACH Distribution: This makes your book available online on Amazon, Barnes and Noble, and other online book sites. It also lists your book with the Ingram Book Company, which allows any bookstore to purchase your book to stock their shelves. But you have to make your own efforts with promotion, such as getting book signings and distributing press releases.

If you publish with KDP, your book will automatically be available worldwide through Amazon because they own that platform.

However, you can control the territory. If you only want distribution in certain countries, you can specify the territories in the setup process. This would be necessary if you have copyright regulations that only apply to certain countries.

If you do decide to purchase the ExtendedREACH or GlobalREACH Distribution with Lulu, you will have an ISBN assigned.

The cost of Lulu's various distribution packages kept changing over the years, so you need to check their site for the latest information.

KDP, on the other hand, assigns a free ISBN and provides worldwide distribution.

The bar code for your ISBN will automatically be printed on the back cover of your book. So leave room for it if you create your own cover. The U.S. ISBN Agency assigns the ISBN, so your book is listed in Bowkers Books-in-Print.

Everything you do to create your book on Lulu’s website or with Kindle Direct Publishing is free. The only charges are for ordering actual printed copies. Lulu also has a fee for purchasing one of the distribution packages described above.

When you buy your own books, you only pay printing charges, not your own royalty. Printing costs vary depending on the size of the book, number of pages, the type of binding, and the paper grade you choose. As an example, a 200-page 6x9 perfect-bound paperback with Lulu, using publisher grade paper, costs $5.50 for a single copy. Pricing is similar with KDP.

You select the retail price when you decide to publish. You base this on the amount of royalty you want. The retail price is based on a total of three things:

1. The cost of printing
2. Commission for publishing
3. Your royalty

You should get a printed copy so you can confirm that you did everything right. If you don't want to spend any money, you can just let other people buy your book. But I don't recommend that. It's crucial to confirm that everything looks correct in the actual printed copy.

I bought a draft copy of my book each time I continued to improve it. I kept making changes after reviewing it because I didn't like how one thing or another turned out. So I repeated the process until I was satisfied with the final draft copy.

You only pay the printing costs when you buy your own copy. When other people order it, they pay the retail price that you set, and you get a commission from the difference. You can specify the commission. Just don't be greedy or else the retail price will be too high, and it won't sell.

Lulu and KDP fulfill all your sales, so you don't need to be involved with order taking and distribution.

Do yourself a favor and proofread your manuscript before you waste money ordering your first copy. MS Word has a spelling checker, a grammar checker, and a thesaurus. So use them.

Many times I discover that I don't catch my own errors. That seems to be a common problem for many writers. Our brain "sees" the words as we meant them instead of what's typed on the page. So have a friend proofread for you.

I bought for a few printed copies at first to hand out to good friends so they could proofread an actual paperback copy for me. I recommend you do the same. They even made notes in them that turned out to be useful feedback.

There is a big difference between publishing articles online and publishing a printed book. You can make changes, and even add new content when you publish online. But obviously, you can't do that with a book. So you've got to put effort into getting it right before you click the "publish" button.

I suggest that you print a sample of your book for yourself. Check it. Review everything. Not only proofread for spelling and typos but also pay attention to the general way it looks to the eye.

You can make changes and upload a new file. Then order another sample and review it again. I've done that several times, over and over, uploading modifications each time. Trust me. It's worth it. Because once you finalize it and publish your book, you can't make changes anymore.

So that's it. Now you know everything to get your book completed and published. When you put effort into the process, it will pay off for all the work you've already done writing your book.