Correctly Set up a PayPal Account for Your Online Work (Outside the US)
To work online, you need an online payment setup. PayPal is one of the most used in the world, but in order to get it to work outside the US you need to get it right.
1. Freelance basics: Do you even know how you're getting paid?
2. Why take online payments? Fast, safe, and they offer protections.
3. Why PayPal? Because it works, and most freelance websites support it.
4. PayPal for freelancers: At least 10 things we can do.
5. How to manage your money: Withdraw it, and add more in multiple currencies!
6. Fees, charges, and some known issues. No surprises here.
Online Work Requirement
There are at least four fundamental things you need to start working online. First and foremost, you need a reliable internet connection. Many platforms make it a requirement that your internet is a certain speed to be eligible for paid projects.
The next thing you need is a working computer on a work space. The standard is to have a desktop computer or a laptop, but there are tasks that you can work on with a mobile pad, or even a smartphone, which is also a must-have. You will need it often when registering online, to receive text confirmations, or even to change passwords.
You’ve got a computer machine, a working smartphone, a decent internet connection, and you’ve put your work clothes on.
It looks like you’re all set. But hold on, do you know how you’re going to get paid?
Why Take Online Payments
There are many benefits of taking online payments, especially when the nature of your work is online. Most freelance platforms, e-commerce sites, and online publications will pay their workers through an online payment system. Some will also provide options to receive payment via check and bank transfer (if you’re within their reach), but many don’t. They only pay online.
Checks are fairly tricky. A check usually takes days to arrive, if it is mailed at all. And when the client is in a different country, your wait time can take up to four weeks, sometimes months.
International bank transfer is also a legit option. But this too is not as convenient as an online payment system. Each bank handles wire transfers differently, and there is the question of high fees, exchange rates (plus mark-ups) and fees for the intermediary and recipient banks.
Online payments are easier for online work. It makes faster payment possible. It allows for a more accurate invoicing, using online invoices that integrate with your work platforms. It lowers your costs and eliminates fees associated with bank transfers and checks.
It's all that; plus, an online payment usually offers some type of security for fraud prevention.
Does It Have to Be a PayPal Account? Really?
PayPal is only one of the most used online payment services in the world. In Q3 of 2018, Statista recorded 254 million active accounts worldwide. People buy and sell goods all over the worldwide web with the service. More recently, brick-and-mortar retailers and shops have also gradually begun accepting it as a mobile payment method, for in-store payment and digital wallet top-up.
It is a very popular method of payment for freelancers. Top freelance websites like Fiverr, 99Designs, Upwork, and Toptal support the PayPal method. If you sell t-shirts and other merch with Teespring, Spreadshirt or Spreadshop, you will also be paid as such. Similarly if you write for Crowd Content, Boost Media, or if you test websites with User Testing.
The bottom line is you need to have a PayPal account, and you want it setup the right way.
How PayPal Works
People use PayPal to purchase online products, to renew online subscriptions, to shop for art works, to send money to friends and family, and for other purposes because:
1. It doesn’t reveal your banking & credit card info
When sending money online, this online payment system does not reveal your banking information. All you need to send or receive money is the other person’s email address. So it’s fairly private.
PayPal provides a guarantee to the buyer that your money can be recovered. And to the seller, that the goods can be recovered, should anything out of the ordinary happens. Both buyers and sellers will only be dealing with PayPal as the facilitator of the transaction.
2. It lets you withdraw into a local bank account
PayPal will automatically apply an exchange rate, so you'll receive your pay in your local currencies.
3. It allows for multiple accepted currencies
With just one account, you can receive money in many currencies, including euro, dollars, yen, and many others. Not all currencies are accepted. You cannot, for example, send or receive Indonesian rupiahs or Indian rupees. You will have to do the transactions in any of the 25 acceptable currencies, e.g. American dollars.
PayPal's current list of currencies include the following: American dollar, Thai baht, Australian dollar, New Taiwan dollar, Hong Kong dollar, Canadian dollar, New Zealand dollar, Singapore dollar, euro, Hungarian forint, Swiss franc, Czech koruna, Danish krone, Swedish krona, Norwegian krone, the Philippine peso, Mexican peso, pound sterling, Russian ruble, Israeli new shekel, Japanese yen, and Polish złoty.
For online work, you won’t be needing a PayPal business account. A personal account is all you need to receive, send, and spend your heard-earned money. Unless you have a business that operates mainly online, such as a clothing brand or a consulting business, use the features of a personal account.
Prepare a valid email address and a valid credit card or bank account. You can connect both the card and the bank account to one email address. If later you want another account for your online business, you can create a business account in a relatively similar manner. That's right; you can have both.
How to Get a PayPal Account
1. Account Sign-up and Registration Process
To create a new account, go to PayPal's website and from the homepage select sign-up. If you prefer the mobility of an app, download from the app store first, and then sign-up from your mobile gadget.
2. Create a ‘Personal Account’
After you select a type of account, you will need to fill a sign-up form. Signing up is free. Just fill in your name, email, and create a password.
After you fill in your personal address and phone number, you will be asked to link a debit card or credit card. If you prefer to link your bank account, select the “Link a bank account instead” option on the bottom of the form. Or, choose “I’ll do it later” if you’re not sure which to link.
Note: You can connect your other emails along with the one you signed up with, so that you can accept payments from as many as 8 personal emails (plus a primary administrative email).
Now why would you need that many emails, you ask? It was considered good practice to secure one email for each freelance platform you register with.
But today, with your intermediate email management skills and some help from your virtual assistants and bots, you can do everything with just one email, am I right? (Okay, maybe 2 or 3 the most.)
3. Log in and Add Information
With your credentials, log in to your new PayPal account and if you haven’t done it already, add information about your bank account or credit card from your profile.
4. Manage Multiple Currencies
Again, from your profile, click on your Wallet and select PayPal Balance. On the pop-up window, click on the “Manage currencies” link at the bottom. It will open a new page where you can select which currencies you want to receive money in. Click on the “Add Currency” button, and then select the international currencies you expect to be paid in. For payments from a currency your account is not set up to receive, PayPal will charge an extra 2.5 percent.
How Online Workers Are Using PayPal
There are many ways people are using PayPal in relation to their work online:
1. For selling
Many online stores use PayPal integration to accept payments. If you own a store, use a business account and you can receive money in more ways. But even for a direct in-person sell, such as selling your used book to a visiting friend, you can ask them to pay with PayPal.
Just let them know the email address you associated with your account, and then they can send money your way. Both you and the other person needs to have opened an account with PayPal for this to happen.
2. For payment request
With the "request for payment" feature, ask for a specific amount of money to be transferred to you, for example for "last night's chicken dinner." All you need is the other person’s email address. This is a handy tool when you need to ask your friends and family members for financial help. PayPal also lets you send a reminder.
3. For international payment
After you have configured your account to be able to receive foreign currencies, your international clients can start paying you in their own currency. Be aware that PayPal is country-specific.
Even if you have a dollar account setup in the UK, for example, it is still not possible to withdraw directly in dollars. PayPal automatically converts your money into pound sterling first. Withdrawing from US dollars to a local currency is free if your balance reaches a certain threshold, but for international currencies it will apply an added 2.5% charge.
4. For donations
PayPal donation buttons, which you can create from the PayPal Payments Standard Setup. Put it on your website, blog, or other pages you have on the web. This is particularly useful when you’re raising money for a cause or crowdfunding.
5. For online shopping
Even if you’re not really an avid shopper, some work-related subscriptions accept payments from PayPal: purchasing an app, renewing an app subscription, in-app purchases, or any other one-off purchases.
6. For invoicing
With the basic invoicing feature available from your account, you can bill your clients and have them pay you with PayPal. From your account, go to Paypal.com/Invoice/Create and fill in your information. There's also third-party invoicing softwares that integrate with it, like Xoom, Xero, QuickBooks, and Shopify invoices.
7. For tipping
With the PayPal Me feature, you can create a short link to share on text messages, tweets, or as links on social media posts. I use this feature as a tipping jar, which I include at the bottom of some of my writings. To create this link, click the Send & Request tab, and then select Request. You will have the option to create an invoice or to create said link.
8. For giving gifts
You can send money to anybody in the world if you know the email address they use for PayPal. But remember that you still cannot send money anonymously. Your banking information is kept private, but your name and address show up on the receiver’s report.
9. For credit card payments
Accepting payments from credit cards without having the customer register with PayPal is made possible for business account holders.
10. For store checkouts
You can add one of the standard PayPal buttons to your website or blog easily, even without a business account. People will be able to purchase your stuffs or leave tips to say thank you. With a little bit developer know-how, you'll create other buttons too: buy now, subscription, automatic billing, etc. Some fundamental reporting and analytics features may not be available for personal accounts.
Manage Your PayPal Account
How to withdraw money
Once you’ve received a payment comes the exciting part of withdrawing your money. The quickest way is to withdraw it directly into your bank account. To do this, first make sure that you have linked your local bank account.
From your PayPal Balance, select the Withdraw Money option and then fill in the amount, currency, and destination bank account. Once everything looks right, continue with the process and your money will arrive in your bank account in a few days, usually two to five business days.
In some countries, you will also be able to withdraw your balance to your Visa credit card. The fee is $5 per transaction, which takes anywhere between 5 and 7 business days.
How to add money
When you use PayPal to purchase goods online or to send money but your balance is not sufficient, it will automatically ask for another source of fund, which could be your linked bank account or credit card. That’s why it’s a good idea to link both, for such situations, especially when your entire business is run online. But you'll be able to do this manually by going to the Add Funds option.
How to Request Money
PayPal Fees and Charges
As a middleman service, PayPal takes a percentage of the transfers.
- It charges sellers 4.4 percent of the money received through online transaction, or 4.2 percent for in-store, plus a fixed fee for standard transaction. For funds from the US, the online transaction charge is 2.9 percent, and the in-store is 2.7 percent, plus the fixed fees.
- International sales that require conversions add an extra 2.5 percent currency conversion charge and another 1.5 percent fee for receiving payments from other countries.
- Chargeback. When a customer requests for a chargeback with a credit card provider, the seller is also charged a fee based on the transaction currency.
PayPal does not apply any monthly fee for these following services, but there are additional fees:
- Invoicing. If you’re using the free invoicing feature, you will also charged anywhere between 1.9 percent and 3.4 percent per invoice, depending on your sales volume.
- Donations. There is a fee of 3.7 percent for donations received from outside the US, and 2.2 percent from the US, plus a fixed transaction fee.
- Sending money is free, but there are surcharges if you’re sending money to a friend outside of the country plus added fees related to your sources of funds.
- Withdrawing money to your bank account is also free if you’ve reached a certain threshold. And on top of that, it also adds a surcharge just for the exchange.
Note: PayPal automatically converts the foreign currency into your local currency. Even if you're withdrawing US dollars into your bank account that is already in the same dollar currency, if you're not located in the US.
1. Limited support for certain countries
There are 200 countries and 25 currencies currently being catered, but PayPal provides limited services limited in certain countries, including a number of African countries, like Nigeria, Angola, and Burkina Faso, where you cannot withdraw your balance at all.
In some other countries you can withdraw your balance directly into your US bank accounts, but in many countries you can’t. A US bank account here is an account created with a bank in the US. Withdrawing to your credit card is also not available in many supported countries. Withdrawing to checks is possible in India, but not an option for people in Indonesia or Russia, for example.
2. Some countries are banned
The list of restricted countries can be found from your country’s government sites. For a list of countries banned from sending payment to the US, check out the Office of Foreign Assets Control (OFAC).
3. Low conversion rates
In most countries the rates used to withdraw money to a local bank are lower than the normal exchange rates. And PayPal applies a different set of rates for payments and for balance transfer, which happens when you convert cash already in your account to a different currency within your account.
4. High fees
On top of the low exchange rates, PayPal applies a conversion fee of 2.5 percent (3 percent for wholesale), plus the fixed fees and additional fees for cross-border transactions.
Aside from the extra buyer (and seller) protection and freelance rebates services PayPal is known for, the fees it charges for standard services, such as international transfers, are more expensive than other online payment services.
This article is accurate and true to the best of the author’s knowledge. Content is for informational or entertainment purposes only and does not substitute for personal counsel or professional advice in business, financial, legal, or technical matters.
© 2019 Lovelli Fuad